Short-Stay Business Verified 2026-04-20Short Term Business Visa
Short-stay visa for business visits to Japan — conferences, negotiations, exploratory business visits — up to 90 days.
No visa is ever guaranteed — the final decision always rests with the Japan visa authority. We make sure your file is presented at its strongest.
Heads up — Japan Visa Checklists Vary by Jurisdiction
This info is per the Embassy of Japan, New Delhi jurisdiction.
Japan splits visa decisions across the Embassy of Japan, New Delhi + four consulates (Mumbai, Chennai, Kolkata, Bengaluru). Each has slightly different document checklists, photo specs, and processing times. The requirements on this page match the New Delhi jurisdiction.
Embassy of Japan, New Delhi jurisdiction covers
SureshotVisa helps Indian applicants across all states (and Indians abroad) — not just New Delhi jurisdiction. If you reside elsewhere, reach out and we'll confirm the exact checklist + VFS centre for your consulate.
Processing
Minimum 5 working days
Stay Duration
Up to 90 days
Starting Fee
₹500
Apply At
9 VFS centres
Your whole Japan Business Visa,
handled for one honest price.
A strong Japan file clearly explains your travel purpose, funds, and ties to India. We structure and submit everything properly — so your case is presented clearly and professionally.
All-in · 18% GST included · no hidden charges
File-ready in 3–5 working days after documents
5★ · 100+ reviews · reply in 5 min
Everything below — included, nothing extra
- Document checklist
- Application form guidance
- Document review
- Cover letter
- Purpose of travel structure
- Financial proof review
- Sponsor document guidance
- Submission & appointment support
- Post-submission guidance
Not sure you qualify? Start with a refundable ₹499 possibility report — an honest Yes / Maybe / No, credited to this fee.
Price is for our consultancy service only and includes 18% GST. No agency can guarantee a visa — the final decision rests with the visa authority.
Your fee, in one glance
What the ₹15,999 fee covers for a Japan file
- We work out what your case actually is, before touching a form
- We build the checklist around your profile, not a template
- We read your documents against each other, not against a list
- Financial proof review
- Purpose of travel structuring
- Cover letter / explanation support
- Return ties review
- Sponsor / invitation guidance
- Application form guidance
- Submission & appointment support
- Biometrics guidance
- Post-submission support
Government, VFS, insurance, ticket and hotel costs are separate and charged at cost. Read what each item means, in full.
Good to know before you apply
Rules that apply to every Japan visa type — worth a quick read so nothing trips up your file.
- 1Embassy of Japan, New Delhi jurisdiction covers: Andaman & Nicobar Islands, Arunachal Pradesh, Assam, Chandigarh, Delhi, Haryana, Himachal Pradesh, J&K, Lakshadweep, Manipur, Meghalaya, Mizoram, Nagaland, Punjab, Rajasthan, Sikkim, Tripura, Uttaranchal, Uttar Pradesh. Other states go to Mumbai, Chennai, Kolkata, or Bengaluru consulates with slightly different checklists.
- 2ALL photocopies must be on A4 size paper only.
- 3Photograph must be 45mm × 35mm, white background, colored, ≤6 months old, 70-80% face visibility, good quality paper.
- 4Passport must have more than 2 blank pages. Submit OLD passports too, if any.
- 5VFS Global is involved only in the non-judgmental task of visa processing — does NOT play any role in the decision. All visa decisions are the prerogative of the Embassy of Japan, New Delhi.
- 6Documents submitted will NOT be returned (except for the passport).
- 7The Embassy may request an interview or additional documentation depending on personal circumstances.
- 8For Gurugram / Chandigarh / Lucknow Drop-Off offices: payments via SEPARATE Demand Drafts (one per category) in favour of 'VFS Global Services Pvt. Ltd.' — NOT cash/card.
Who Can Apply
- Indian professionals making business visits to Japan
- Attending conferences, negotiations, meetings, exploratory visits
- Employees invited by Japanese companies (inviter/guarantor needed)
Not eligible under this visa:
- Paid work in Japan — requires Long-Term COE visa
- Personal visits to relatives — use Visit Visa
- Trade fair exhibitors without Japanese sponsor
What it costs
Government & VFS fees
Paid directly to Japan / VFS — these are not our service fee, and we never mark them up.
| Item | Amount |
|---|---|
| Indian — Single Entry | ₹500 |
| Indian — Multiple Entry | ₹500 |
| Other Nationals — Single Entry | ₹1,750 |
| Other Nationals — Multiple Entry | ₹3,450 |
| VFS service charge | ₹800 |
| Courier return (optional) | ₹550 |
Visa Fee is refunded ONLY if the visa is NOT approved by the Embassy. There is a VFS Service Charge of ₹800 (inclusive of all taxes) per application — this applies even if the visa fee itself is exempted. Courier return service charge (optional): ₹550 per application (₹2,650 for Bhutan office). All charges are paid in cash/card only in INR at New Delhi VFS. For Gurugram, Chandigarh, and Lucknow Drop-Off offices: separate Demand Drafts in favour of 'VFS Global Services Pvt. Ltd.' — one per applicant for visa fee, service charge, and courier charge.
Flights · Hotels · Insurance · Itinerary
What Japan actually requires — and what it does not.
Japan requires a day-by-day schedule on its own official form — the most structured itinerary requirement anywhere.
3 of 4 are compulsory for Japan
Flight reservation
A confirmed round-trip reservation, with dates matching the Schedule of Stay form exactly.
Where people slip: A reservation whose dates drift by even one day from the schedule form. The two are read side by side.
How to hold a flight without payingHotel booking
Accommodation with address and telephone number for every night, entered on the Schedule of Stay.
Where people slip: Leaving a night blank because of an overnight train. Write the train in — a blank line is what gets the file returned.
Refundable hotel booking, explainedTravel insurance
Not a visa requirement, but strongly advised: Japan has no reciprocal health arrangement with India and treatment is charged in full.
Where people slip: Assuming a short trip is low risk. Ambulance and hospital costs in Japan are among the world's highest.
What the cover must actually sayTravel itinerary
The official Schedule of Stay, completed day by day, naming each city and each night's accommodation.
Where people slip: Treating it as a formality. It is the document the officer reads most closely, and inconsistencies are the usual reason for a return.
The letter your itinerary attaches toWe arrange all four for your Japan file.
We are a B2B travel agency as well as a visa consultancy, working with partners including Riya Travel — so the flight, the hotel and the policy all come from us, issued the same day, and you deal with one team instead of four. Every booking is a real one under your own name.
What to gather
Documents required
Having a document isn't the same as presenting it right — that's the part we handle.
Prepared by the Applicant
10 items- Valid passport (2+ blank pages) + old passportsRequired
- Photocopy of Bio Data Page (First + Last Page)Required
- Completely filled and signed Visa Application FormRequired
- One photograph (45×35mm, white bg, ≤6 months old)Required
- Travel order from employerRequired
- Certificate of employmentRequired
- Document showing flight/cruise schedule to/from JapanRequired
- Latest ITR
Optional — submit when requesting multiple entry visa.
- If Student/Dependent: Consent from parents/spouse + their ITR or 6 months bank statement
- Proof of Relationship (if accompanied by dependent): passport copy + marriage/birth certificate
Prepared by Inviter/Guarantor in Japan
3 items- Invitation Letter from Japanese inviterRequired
- Itinerary in Japan (hotel info + contact info while in Japan)Required
- List of applicants (when multiple applicants)
Prepared by Guarantor who pays for travel expenses
2 items- Letter of GuaranteeRequired
- Certified copy of Incorporation Register OR Overview of company/organizationRequired
Required · optional / if applicable
The journey.
4 steps from intake to approval. Curved spine on the right shows the natural pace — never as linear as government sites pretend.
- 01
Coordinate with Japanese inviter/guarantor
They prepare invitation letter + itinerary + letter of guarantee + company incorporation docs.
- 02
Get travel order + employment certificate from Indian employer
Headed paper, explaining purpose of visit.
- 03
Gather own docs + submit at VFS
Application form, photo, passport, flight schedule. Include ITR if applying for multiple entry.
- 04
Submit at VFS Japan
Pay ₹500 + ₹800. Processing 5+ working days.
What works
8 levers that flip a borderline case.
- Apply 2–3 weeks before travel — 5 working days is the minimum, but Embassy can extend.
- Japan has rolled out Multiple-Entry visas for Indian travellers with Japan travel history (Multiple 1-7). If you've been to Japan twice in 3 years, the Multiple visa is much easier to get than a fresh tourist visa.
- Income Tax Returns (ITR) are always accepted; bank statements are the fallback. Submit both when applying for Multiple entry visas.
- For Student/Dependent applicants: always include parent/spouse's ITR + consent letter.
What kills cases
Top 3 refusal triggers we see.
- 1Letter of Guarantee missing or unclear
- 2Incorporation register of guarantor missing
- 3Travel order from employer insufficient
Download official forms
Each link opens the official Japan page on VFS Global (we never host third-party forms): pick your visa category there and use its "Download Form" section for the current version.
VFS application centres
Quiz not yet available for this visa type
We're actively building per-visa quizzes. For now, the best way to assess your eligibility for Short Term Business Visa is a 1-on-1 consultation with our team.
Frequently asked
Questions, answered straight
A Japanese company, individual, or organization hosting your business visit. They provide Letter of Guarantee + certified incorporation register OR company overview.
Yes — submit latest ITR with your application. Also check 'Multiple 5' or 'Multiple 6' categories for longer-validity business multi-entry visas (1-10 years).
Business visa requires Japanese inviter + guarantor. Tourism doesn't. Business visa is clearly for meetings/conferences; Tourism is for leisure.
Yes — they apply under Tourism visa separately. Include proof of relationship (marriage/birth certificate, passport copy).
5+ working days — same as Tourism. Apply 2-3 weeks before travel.
No — Business visa is for meetings/conferences only. Paid work requires Long-Term COE visa with Certificate of Eligibility from Japan.
Reviewed by Paramjit Singh, SureshotVisa — a government-licensed consultancy (Licence 849/DC/PTA/PLA/LC-3/2024). Verify us.
How we get it done
Your Japan Short Term Business Visa, from your first message to your passport back.
5 questions about this visa specifically. The first two are open — tap any other to read it.
Refused? Our full service fee comes back.Government and visa-centre fees are the one part nobody can refund.
+Who has to sign my Japan business invitation, and what must it say?
The inviting company signs it, on its letterhead, naming you personally, the exact dates, the purpose of the meetings and — crucially — who is paying for what. Officers verify these: a letter with no signatory title, no company registration detail and no reachable phone number is worse than no letter, because it fails a verification call. Your own side matters just as much: a leave sanction or board resolution, your employment or directorship proof, and a travel history that fits the seniority the letter claims for you.
+Can I attend meetings, sign contracts or get paid on this visa?
Meetings, negotiations, conferences, trade fairs and training you attend are normally fine. What is not permitted is gainful employment — being paid by an entity in Japan, or doing work that a local would otherwise be hired for, even unpaid in some categories. That line is where business visas get refused and, worse, where they get cancelled at the border. If your trip involves anything close to it, tell us the actual plan and we will tell you which route it needs.
+How long does a Japan Short Term Business Visa take, start to finish?
Three things sit between today and your trip: preparing the file properly, waiting for an appointment, and the mission's own processing. Japan currently states Minimum 5 working days from the day the application is submitted at the Embassy of Japan, New Delhi. This is INDICATIVE — processing time may increase or decrease at the discretion of the Embassy. VFS Global has NO role in processing decisions — the Embassy is solely responsible. for the decision itself. We control the first, which is usually days. The middle depends on slot releases. The third is entirely the mission's and no consultant can shorten it — anyone telling you otherwise is selling something they cannot deliver. Tell us your travel date and we will tell you honestly whether it is realistic.
+How much of what I pay for the Japan visa is actually your fee?
Most of it is not ours. The Japan government fee (currently ₹500) goes to the mission and the visa-centre fee goes to VFS — both charged to you at cost, never marked up, and shown as separate lines on one GST invoice in the registered company name. Our service fee is the only part we set, and it is published rather than quoted case by case.
+How does SureshotVisa handle my Japan Short Term Business Visa, from first message to passport back?
You send what you have on WhatsApp and a licensed consultant says the same working day whether the case is ready. We build the file around your profile, check every document against the others, write the cover letter to match them, and hold the file complete so the first workable appointment can be taken the moment it appears. You attend biometrics; we track the file to the decision (Japan currently states Minimum 5 working days from the day the application is submitted at the Embassy of Japan, New Delhi. This is INDICATIVE — processing time may increase or decrease at the discretion of the Embassy. VFS Global has NO role in processing decisions — the Embassy is solely responsible.). Government and visa-centre fees (₹500 for this visa) are charged at cost; our own fee is published, and if the visa is refused that fee comes back in full.
Before you file
A Japan Short Term Business Visa goes one of two ways.
Filed on a guessed checklist, the government fee is gone on a refusal and the refusal follows every future application. Filed after a licensed consultant has read the papers against each other, the file answers the officer's questions before they are asked. Same Japan rules, different outcome. How we do that is written once, in full, on the method page rather than repeated here.
Other Japan Visa Types
Tourism Visa (Short-Stay)
Short-stay visa for Indian citizens visiting Japan for holiday or recreation — up to 90 days.
View guideTourism Visa for Indian University Students and Graduates
Single-entry short-stay visa for Indian university students — purpose: tourism for up to 30 days. Streamlined for students from eligible Indian universities.
View guideVisit Visa — Relatives / Friends / Acquaintances
Short-stay visa for visiting family, friends, or acquaintances in Japan — up to 90 days.
View guideTransit Visa
Short-stay transit visa for travellers passing through Japan — ₹50 fee for Indians.
View guideLong Term Stay with Certificate of Eligibility (COE)
Long-term visa for work, study, or residency in Japan — requires Certificate of Eligibility (COE) obtained by Japanese sponsor.
View guideMedical Stay Visa
Visa for patients travelling to Japan for medical treatment or consultations — requires registered Japanese guarantor (medical coordinator/travel agency).
View guideJ-Find Visa (Future Creation Individual)
2-year visa for Indian graduates of top universities to engage in job hunting, entrepreneurial activity, or remunerative activity in Japan.
View guideMultiple Entry Visa (Multiple 1) — 2+ Japan Visits in Last 3 Years
Multiple-entry short-stay visa for Indians with 2+ temporary visitor visits to Japan in the last 3 years — simple document pack.
View guideSource & Disclaimer
Data on this page is sourced from the official VFS Global Japan website and Embassy of Japan. Last verified 2026-04-20. Always verify with the official embassy before applying — fees and requirements change without notice.
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