Short-Stay BusinessVerified 2026-04-20Japan Short Term Business Visa
The Japan Short Term Business Visa allows business people to make a short business visit to Japan for up to 90 days during the visa validity period. Business activities may include conferences, negotiations, or exploratory business visits. Requires Japanese inviter/guarantor providing invitation letter and itinerary.
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Heads up — Japan Visa Checklists Vary by Jurisdiction
This info is per the Embassy of Japan, New Delhi jurisdiction.
Japan splits visa decisions across the Embassy of Japan, New Delhi + four consulates (Mumbai, Chennai, Kolkata, Bengaluru). Each has slightly different document checklists, photo specs, and processing times. The requirements on this page match the New Delhi jurisdiction.
Embassy of Japan, New Delhi jurisdiction covers
SureshotVisa helps Indian applicants across all states (and Indians abroad) — not just New Delhi jurisdiction. If you reside elsewhere, reach out and we'll confirm the exact checklist + VFS centre for your consulate.
Processing
Minimum 5 working days from the day the application is submitted at the Embassy of Japan, New Delhi
Stay Duration
Up to 90 days
Starting Fee
₹500
Apply At
9 VFS centres
Special Instructions — Read Before Applying
These requirements apply to ALL Japan visa types. Violations mean your application will be rejected — read each one carefully.
- 1Embassy of Japan, New Delhi jurisdiction covers: Andaman & Nicobar Islands, Arunachal Pradesh, Assam, Chandigarh, Delhi, Haryana, Himachal Pradesh, J&K, Lakshadweep, Manipur, Meghalaya, Mizoram, Nagaland, Punjab, Rajasthan, Sikkim, Tripura, Uttaranchal, Uttar Pradesh. Other states go to Mumbai, Chennai, Kolkata, or Bengaluru consulates with slightly different checklists.
- 2ALL photocopies must be on A4 size paper only.
- 3Photograph must be 45mm × 35mm, white background, colored, ≤6 months old, 70-80% face visibility, good quality paper.
- 4Passport must have more than 2 blank pages. Submit OLD passports too, if any.
- 5VFS Global is involved only in the non-judgmental task of visa processing — does NOT play any role in the decision. All visa decisions are the prerogative of the Embassy of Japan, New Delhi.
- 6Documents submitted will NOT be returned (except for the passport).
- 7The Embassy may request an interview or additional documentation depending on personal circumstances.
- 8For Gurugram / Chandigarh / Lucknow Drop-Off offices: payments via SEPARATE Demand Drafts (one per category) in favour of 'VFS Global Services Pvt. Ltd.' — NOT cash/card.
Who Can Apply
- Indian professionals making business visits to Japan
- Attending conferences, negotiations, meetings, exploratory visits
- Employees invited by Japanese companies (inviter/guarantor needed)
Not eligible under this visa:
- Paid work in Japan — requires Long-Term COE visa
- Personal visits to relatives — use Visit Visa
- Trade fair exhibitors without Japanese sponsor
Previously refused?
Same feeWe rebuild refused Japan cases — and win them.
Fees (in INR)
| Item | Amount |
|---|---|
| Indian — Single Entry | ₹500 |
| Indian — Multiple Entry | ₹500 |
| Other Nationals — Single Entry | ₹1,750 |
| Other Nationals — Multiple Entry | ₹3,450 |
| VFS service charge | ₹800 |
| Courier return (optional) | ₹550 |
Visa Fee is refunded ONLY if the visa is NOT approved by the Embassy. There is a VFS Service Charge of ₹800 (inclusive of all taxes) per application — this applies even if the visa fee itself is exempted. Courier return service charge (optional): ₹550 per application (₹2,650 for Bhutan office). All charges are paid in cash/card only in INR at New Delhi VFS. For Gurugram, Chandigarh, and Lucknow Drop-Off offices: separate Demand Drafts in favour of 'VFS Global Services Pvt. Ltd.' — one per applicant for visa fee, service charge, and courier charge.
Documents Required
Prepared by the Applicant
- !Valid passport (2+ blank pages) + old passports
- !Photocopy of Bio Data Page (First + Last Page)
- !Completely filled and signed Visa Application Form
- !One photograph (45×35mm, white bg, ≤6 months old)
- !Travel order from employer
- !Certificate of employment
- !Document showing flight/cruise schedule to/from Japan
- ○Latest ITR
Optional — submit when requesting multiple entry visa.
- ○If Student/Dependent: Consent from parents/spouse + their ITR or 6 months bank statement
- ○Proof of Relationship (if accompanied by dependent): passport copy + marriage/birth certificate
Prepared by Inviter/Guarantor in Japan
- !Invitation Letter from Japanese inviter
- !Itinerary in Japan (hotel info + contact info while in Japan)
- ○List of applicants (when multiple applicants)
Prepared by Guarantor who pays for travel expenses
- !Letter of Guarantee
- !Certified copy of Incorporation Register OR Overview of company/organization
! = mandatory · ○ = optional / if applicable
The journey.
4 steps from intake to approval. Curved spine on the right shows the natural pace — never as linear as government sites pretend.
- 01
Coordinate with Japanese inviter/guarantor
They prepare invitation letter + itinerary + letter of guarantee + company incorporation docs.
- 02
Get travel order + employment certificate from Indian employer
Headed paper, explaining purpose of visit.
- 03
Gather own docs + submit at VFS
Application form, photo, passport, flight schedule. Include ITR if applying for multiple entry.
- 04
Submit at VFS Japan
Pay ₹500 + ₹800. Processing 5+ working days.
What works
8 levers that flip a borderline case.
- Apply 2–3 weeks before travel — 5 working days is the minimum, but Embassy can extend.
- Japan has rolled out Multiple-Entry visas for Indian travellers with Japan travel history (Multiple 1-7). If you've been to Japan twice in 3 years, the Multiple visa is much easier to get than a fresh tourist visa.
- Income Tax Returns (ITR) are always accepted; bank statements are the fallback. Submit both when applying for Multiple entry visas.
- For Student/Dependent applicants: always include parent/spouse's ITR + consent letter.
What kills cases
Top 3 refusal triggers we see.
- 1Letter of Guarantee missing or unclear
- 2Incorporation register of guarantor missing
- 3Travel order from employer insufficient
Download Official Forms
Official forms are hosted by VFS Global — we don't host third-party forms ourselves, so you always get the latest version.
How to download from VFS:
- Click the form name below — opens VFS Switzerland page
- Select the visa category you're applying for (e.g. Tourist, Business, Student)
- Scroll down to the "Download Form" section at the bottom
- Click the PDF icon next to the form name → saves to your device
VFS Application Centres
Quiz not yet available for this visa type
We're actively building per-visa quizzes. For now, the best way to assess your eligibility for Japan Short Term Business Visa is a free 1-on-1 consultation with our team.
Free · No obligation · Reply in minutesFrequently Asked Questions
Who can be my Japanese guarantor?+
Can I get multiple-entry Business visa?+
Different from regular Tourism?+
Can my family accompany me?+
Processing time?+
Can I work on Business visa?+
Before you apply
Two ways to apply for your Japan japan short term business visa.
Do it yourself
the risky route
- You guess which papers Japan actually wants — one missing or wrongly-framed document triggers a refusal.
- You copy a cover letter off YouTube or Google — often the exact template embassies already flag as weak.
- You apply during a known peak-rejection window without realising it.
- Embassy & VFS fees are non-refundable — refused means your money, flights and leave are gone.
- One refusal stamp follows you for life — every future visa, anywhere, must declare it.
With SureshotVisa
the approved route
- A licensed consultant checks your case honestly before you spend a rupee on embassy fees.
- We build your Japan japan short term business visa file the way the embassy approves — documents, cover letter, financials.
- We catch the weak-ties, funding and intent issues behind 70% of Indian refusals — and fix them first.
- We've rescued hundreds of files that were already refused once and got them approved.
- Govt of Punjab licensed (Licence 849/DC/PTA/PLA/LC-3/2024) · 1200+ approvals.
Why DIY goes wrong
How a self-filed application turns into a refusal.
- 1
You feel ready
A few YouTube videos make the process look simple.
- 2
You file it yourself
You submit a sensitive japan short term business visa on your own.
- 3
One detail misreads
A small framing slip looks like weak ties or unclear intent.
- 4
Refusal
Now every future visa, anywhere, must declare it.
Once you've been refused, you learn the hard way how much the small details mattered. We'd rather you never collect that first stamp.
Trusted by business professionals
We've helped many business professionals get their Japan visa — the easy way.
From first-time japan short term business visa applicants to cases that were refused elsewhere, our licensed team has guided business professionals through Japan's exact requirements — so the file is approved the first time, without the stress, guesswork or risk of a refusal.
Other Japan Visa Types
Japan Tourism Visa (Short-Stay)
Short-stay visa for Indian citizens visiting Japan for holiday or recreation — up to 90 days.
Japan Tourism Visa for Indian University Students and Graduates
Single-entry short-stay visa for Indian university students — purpose: tourism for up to 30 days. Streamlined for students from eligible Indian universities.
Japan Visit Visa — Relatives / Friends / Acquaintances
Short-stay visa for visiting family, friends, or acquaintances in Japan — up to 90 days.
Japan Transit Visa
Short-stay transit visa for travellers passing through Japan — ₹50 fee for Indians.
Japan Long Term Stay with Certificate of Eligibility (COE)
Long-term visa for work, study, or residency in Japan — requires Certificate of Eligibility (COE) obtained by Japanese sponsor.
Japan Medical Stay Visa
Visa for patients travelling to Japan for medical treatment or consultations — requires registered Japanese guarantor (medical coordinator/travel agency).
Japan J-Find Visa (Future Creation Individual)
2-year visa for Indian graduates of top universities to engage in job hunting, entrepreneurial activity, or remunerative activity in Japan.
Japan Multiple Entry Visa (Multiple 1) — 2+ Japan Visits in Last 3 Years
Multiple-entry short-stay visa for Indians with 2+ temporary visitor visits to Japan in the last 3 years — simple document pack.
Source & Disclaimer
Data on this page is sourced from the official VFS Global Japan website and Embassy of Japan. Last verified 2026-04-20. Always verify with the official embassy before applying — fees and requirements change without notice.
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