Temporary Resident Visa (TRV) — Business VisitorVerified 2026-04-13Canada Business Visitor Visa (TRV)
A Canada Business Visitor Visa is a Temporary Resident Visa (TRV) for Indian professionals travelling to Canada for business meetings, conferences, training, or events — for LESS than 6 months. Critical distinction: business visitors do NOT enter the Canadian labor market, their primary source of income and business must remain outside Canada.
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Processing
Varies by season — typically several weeks to a few months
Stay Duration
Less than 6 months per visit
Starting Fee
CAD $100
Apply At
10 VFS centres
Special Instructions — Read Before Applying
These requirements apply to ALL Canada visa types. Violations mean your application will be rejected — read each one carefully.
- 1Your passport must be valid for the entire duration of your intended stay in Canada.
- 2Biometrics (fingerprints + digital photo) are required for most applicants — valid for 10 years.
- 3Do NOT submit your passport to VAC until you receive the Passport Request Letter from IRCC.
- 4Effective Feb 24, 2026: Biometric appointments require you to upload the BIL via the new AMS system.
- 5Effective Oct 9, 2023: Only the applicant, parents (for minors), or 1 appointed family member can submit passports at VAC — not unauthorized third parties.
- 6Not accepted as identity documents: passports from Somalia, non-machine-readable Czech passports, temporary South African passports, provisional Venezuelan passports.
- 7VFS online tracking shows passport LOCATION only. For application processing status, check your IRCC online account directly.
Who Can Apply
- Business meetings and negotiations with Canadian companies
- Attending conferences, trade shows, and conventions in Canada
- Training or company events at Canadian offices / client sites
- Exploring business opportunities or investments
Not eligible under this visa:
- Gainful employment with a Canadian employer — apply for a Work Permit
- Stays longer than 6 months — apply under a different visitor category
- Entering the Canadian labor market in any way
Previously refused?
Same feeWe rebuild refused Canada cases — and win them.
Fees (in INR)
| Item | Amount |
|---|---|
| Visitor Visa (TRV) — individual | CAD $100 |
| Biometrics fee — individual | CAD $85 |
| Biometrics fee — family (2+ people applying together) | CAD $170 |
| VFS service charge — per package | ₹603 |
| Two-Way Courier Service | ₹1,716 |
| Premium Lounge service | ₹4,767 |
| SMS Tracking Service | ₹179 |
All IRCC government fees are in Canadian Dollars (CAD) and paid directly to IRCC online. VFS service charges are paid in INR at the VAC. Fees are subject to change — verify on IRCC (canada.ca/immigration) and VFS Global (vfsglobal.com/ind/en/can) before applying. Third-party costs (medical exam, police clearance, translation) may also apply.
Documents Required
Required — Common Documents
- !Valid passport
Clear colour copy of bio page + all stamped pages
- !Family Information Form (IMM 5645)
For applicants 18+
- !Biometrics fee payment
CAD $85 individual / CAD $170 family
Required — Business-Specific Documents
- !Employer letter on official letterhead
Dated within 3 months. Must confirm: job title, start date, job description, salary, manager contact, company details, authorized signature.
- !Letter of invitation from Canadian business/company
On Canadian company letterhead — specifying purpose of visit, dates, and business relationship.
- !Proof you qualify as a business visitor
Documents showing: stay under 6 months, NOT entering Canadian labor market, primary business/income outside Canada.
- !Bank account statements — 6 months
Personal + any corporate if self-employed
- ○Event code (if meeting/conference is registered with IRCC)
Some large conferences are pre-registered with IRCC — having the event code speeds processing
Recommended
- ○Travel history — previous passports/visas (last 10 years)
- ○Travel itinerary — flights, accommodation, meeting schedule
- ○Proof of ties to India — property, family, long-term employment
! = mandatory · ○ = optional / if applicable
The journey.
9 steps from intake to approval. Curved spine on the right shows the natural pace — never as linear as government sites pretend.
- 01
Identify your visa type
Use IRCC's 'Come to Canada' online tool (canada.ca/immigration) to confirm the right visa category, required documents, processing times, and fees for your situation.
- 02
Gather documents and submit online via IRCC Portal
Complete your visa application on the IRCC Portal, upload all supporting documents, and pay the IRCC application fee + biometrics fee (if first time).
- 03
Wait for the Biometric Instruction Letter (BIL)
After submission, IRCC emails you a BIL — this confirms your biometric requirement. You must use THIS BIL for THIS application.
- 04
Book VAC appointment via AMS
As of Feb 21, 2026, appointments are booked through the Appointment Management System (AMS). From Feb 24, 2026 you must upload your BIL to schedule. Each family member needs their own appointment.
- 05
Visit the VAC for biometrics
Attend your VAC appointment. Staff capture fingerprints + digital photo. Submit any documents not uploaded online. Pay VFS service charges. Collect your receipt with tracking number.
- 06
Track your application
Use the tracking ID from the VAC receipt on VFS website, web chat, email, or helpline (1800-266-8858). VFS tracking shows passport LOCATION only, not processing stage. Online applications: check status on IRCC.
- 07
Wait for the Passport Request Letter from IRCC
DO NOT submit your passport until you receive this letter from IRCC. Each family member receives their own letter.
- 08
Submit passport through VAC
Submit original passport + IRCC passport request letter + biometrics sticker copy + VFS consent form. Effective Oct 9, 2023: Only applicant, parents (for minors), or 1 appointed family member can submit.
- 09
Collect your passport and decision
VAC emails you when passport is ready. Collect in person or by courier. Check visa details immediately: validity dates, entries, purpose.
What works
5 levers that flip a borderline case.
- Clearly demonstrate in your cover letter + invitation letter that you're NOT entering the Canadian labor market.
- Invitation letter from the Canadian host should be on their company letterhead with exact dates and purpose.
- If your meeting/conference is a major registered event, ask the organizer for the IRCC event code.
- Strong financial documentation helps — business visitors should show their business/income is outside Canada.
What kills cases
Top 3 refusal triggers we see.
- 1Weak or generic invitation letter from Canadian host
- 2Unclear purpose of visit — appears to be work rather than business visit
- 3Insufficient proof that primary business/income is outside Canada
Download Official Forms
Official forms are hosted by VFS Global — we don't host third-party forms ourselves, so you always get the latest version.
How to download from VFS:
- Click the form name below — opens VFS Switzerland page
- Select the visa category you're applying for (e.g. Tourist, Business, Student)
- Scroll down to the "Download Form" section at the bottom
- Click the PDF icon next to the form name → saves to your device
Visitor Visa Application Form (IMM 5257)
Download latest version from IRCC. Required for all visitor/tourist visa applications.
Family Information Form (IMM 5645)
Mandatory for all applicants 18 years and older. Lists all family members.
Use of Representative Form (IMM 5476)
Only if using a representative to submit your application.
Authority to Release Information (IMM 5475)
Optional — authorizes someone else to receive updates about your application.
VFS Application Centres
Schengen Business Visa Eligibility Check
Answer 10 questions focused on business visa criteria. Business applications face different scrutiny — the embassy wants clear purpose, genuine business relationships, and verifiable host.
Who is inviting you to Denmark / the Schengen country?
What form will the invitation take?
How long have you had a business relationship with the Danish host?
How long is your business trip?
What's your role in your Indian company?
What's your Indian company's annual turnover?
Helps establish legitimacy of the business case.
How often do you travel internationally for business?
Have you used a Schengen visa before?
Any previous visa refusals (business or otherwise)?
Your return-to-India anchor?
Indicative only — final decision is always with the Embassy.
Frequently Asked Questions
What's the difference between a Business Visitor Visa and a Work Permit?+
Can I attend meetings AND explore tourism on the same trip?+
Do I need a separate Business Visa or use the Tourist Visa?+
What's an 'event code' and do I need one?+
Can SureshotVisa help with Canada Business Visa?+
Before you apply
Two ways to apply for your Canada canada business visitor visa (trv).
Do it yourself
the risky route
- You guess which papers Canada actually wants — one missing or wrongly-framed document triggers a refusal.
- You copy a cover letter off YouTube or Google — often the exact template embassies already flag as weak.
- You apply during a known peak-rejection window without realising it.
- Embassy & VFS fees are non-refundable — refused means your money, flights and leave are gone.
- One refusal stamp follows you for life — every future visa, anywhere, must declare it.
With SureshotVisa
the approved route
- A licensed consultant checks your case honestly before you spend a rupee on embassy fees.
- We build your Canada canada business visitor visa (trv) file the way the embassy approves — documents, cover letter, financials.
- We catch the weak-ties, funding and intent issues behind 70% of Indian refusals — and fix them first.
- We've rescued hundreds of files that were already refused once and got them approved.
- Govt of Punjab licensed (Licence 849/DC/PTA/PLA/LC-3/2024) · 1200+ approvals.
Why DIY goes wrong
How a self-filed application turns into a refusal.
- 1
You feel ready
A few YouTube videos make the process look simple.
- 2
You file it yourself
You submit a sensitive canada business visitor visa (trv) on your own.
- 3
One detail misreads
A small framing slip looks like weak ties or unclear intent.
- 4
Refusal
Now every future visa, anywhere, must declare it.
Once you've been refused, you learn the hard way how much the small details mattered. We'd rather you never collect that first stamp.
Trusted by business professionals
We've helped many business professionals get their Canada visa — the easy way.
From first-time canada business visitor visa (trv) applicants to cases that were refused elsewhere, our licensed team has guided business professionals through Canada's exact requirements — so the file is approved the first time, without the stress, guesswork or risk of a refusal.
Other Canada Visa Types
Canada Tourist Visa (Temporary Resident Visa)
Apply for a Canada Tourist Visa (TRV) from India. Complete guide on IRCC fees, documents, biometrics, application process through VFS Global, and 10 VAC centres across India.
Canada Study Permit
Canada Study Permit for Indian students enrolling at a Designated Learning Institution (DLI). Complete guide on IRCC fees, documents, PAL requirements, and 2026 updates.
Canada Work Permit — Informational
Canada Work Permit — informational guide for Indian applicants. SureshotVisa does NOT handle work permit procurement; this page is for information purposes only.
Canada Family Visit Visa (TRV)
Canada Family Visit Visa for Indian citizens visiting family who are Canadian citizens, permanent residents, temporary residents, or persons registered under the Indian Act. Up to 6 months.
Canada Spousal Visit Visa (TRV — Spouse of PR Sponsor)
Canada Spousal Visit Visa for Indian spouses whose Canadian partner has sponsored them for Permanent Residence. Faster processing available while PR application is in progress.
Canada Compassionate Visit Visa (TRV — Urgent Family)
Canada Compassionate Visit Visa for urgent visits due to critical illness, death, or other humanitarian reasons. Priority processing available with strong supporting evidence.
Canada Seafarer / Marine Crew Visa (TRV)
Canada Seafarer / Marine Crew Visa for Indian seafarers joining a vessel as crew in Canadian ports. Temporary Resident Visa for duration of contract.
Canada Electronic Travel Authorization (eTA) — For Visa-Exempt Nationals
Canada eTA (Electronic Travel Authorization) — important information for Indian citizens. Most Indians need a Tourist Visa (TRV), NOT an eTA. eTA is for visa-exempt nationals.
Source & Disclaimer
Data on this page is sourced from the official VFS Global Canada website and Embassy of Canada. Last verified 2026-04-13. Always verify with the official embassy before applying — fees and requirements change without notice.
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