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Schengen Type CVerified 16 Apr 2026Schengen short-stay group visa for Indian companies sponsoring incentive trips (rewards / team outings) to Austria for their employees.
Professional filing · fee back if refused
Not included in our fee: a flight reservation (from ₹708) and a confirmed hotel booking (₹590 per hotel). Book them separately, only if your visa needs them:
Opens WhatsApp. We send the 50% advance link; the balance is due before anything is submitted.
What you get
SureshotVisa promise
Visa refused — 100% of our fee back, initiated within 7 days. Embassy and visa-centre fees are collected by the authority and are not refundable by anyone. Refund policy
Pro Lifeset Overseas Pvt Ltd · Licence 849/DC/PTA/PLA/LC-3/2024. The visa decision is the embassy's.
Or leave your number for a Austria visa callback
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✓ The ₹499 report is fully refundable · our refund promise
Check the official requirements
Guide last reviewed 2026-04-16. Fees, documents and appointment rules can change.
What it costs
Paid directly to Austria / VFS — these are not our service fee, and we never mark them up.
Figures per VFS Global, last verified 16 Apr 2026. Fees change without notice — the official page is final.
Embassy fees are set in EUR by the Austrian Embassy — the actual INR charged at VFS varies with the daily exchange rate. VFS service charge is fixed in INR. All fees payable in Cash / Card / UPI (or Rupay). Fees are non-refundable in case the visa is refused. Approximate total for an adult short-stay visa: €90 + ₹2,524 (~₹12,289 at current rates). Each group member pays individual fees.
Flights · Hotels · Insurance · Itinerary
Austria applies the Schengen rules, so travel insurance is not a nice-to-have — it is a legal condition of the visa.
2 of 4 are compulsory for Austria
Where people slip: Flying into one city and out of another with nothing showing how you travel between them. Officers read the whole route, and an unexplained gap reads as a plan that does not hold together.
Book for ₹708 (+₹472 per family member)Where people slip: Free-cancellation bookings are accepted, but if the entire file is free-cancellation the officer sees a trip nobody has committed to. Some of it should be real spend.
Confirmed hotel booking, ₹590 per hotel: message us firstWhere people slip: Buying cover for the adults and forgetting the children. Every traveller needs their own EUR 30,000, infants included — a real refusal we have seen on a family of four.
What a Schengen policy must showWhere people slip: Spending more nights in another Schengen country than in Austria. That gets a file rejected before it is even assessed.
The letter your itinerary attaches toWe can arrange the flight reservation, the hotel and the itinerary for your Austria file — each sold separately.
We are a B2B travel agency as well as a visa consultancy, working with partners including Riya Travel — so the flight reservation and the confirmed hotel booking both come from us, and you deal with one team. Every booking is a real one under your own name. We do not sell travel insurance: buy the policy directly from an insurer.
None of them is part of our visa fee: each is bought on its own, at the price below, with or without our visa service.
Flight reservation ₹708 (+₹472 per extra family member) · Confirmed hotel booking ₹590 per hotel · Travel itinerary ₹1,499. GST included.
Delivery. Usually within 30 minutes during office hours, Mon–Sat 10:00–18:00 IST. Confirmed hotel bookings are not bought online: message us first on WhatsApp or email info@sureshotvisa.com with the city, dates and travellers.
Tell us your dates — we will say which of these you actually need
What to gather
Having a document isn't the same as presenting it right — that's the part we handle.
Fully completed in English/German, signed by each applicant
Valid 3 months beyond stay, 2 blank pages, ≤10 years old, no alterations
ICAO-compliant, 35–45mm, white bg, ≤6 months old
Schengen-wide, €30,000 minimum, entire stay + COVID-19
Purpose, duration, accompanying persons, accommodation — AND explaining association/business relation with sponsor co., intended duration of stay
Letter from lawyer / chartered accountant / Confirmation of Chamber of Commerce concerning evidence of established business, certificate of registration etc.
Last 3 years
Original Balance certificate from the Bank
Airline reservation + intra-Austria/EU travel if applicable
Hotel reservation in Austria and other EU Member States
Email, phone (with extn if possible), mobile no.
Sent directly to the Embassy by email + copy attached to applications
Salary certificate last 3 months, employment contract. Mention official email address of applicant / HR on application form OR business card.
CIN Certificate / LLP / GST / Udhyog Aadhar / Import Export Certificate
Original bank statements (last 3 months) and/or other financial resources
Required · optional / if applicable
5 steps from intake to approval — never as linear as government sites pretend.
Sponsor company prepares group documentation
Company Balance certificate, 3-year ITR, full group itinerary, accommodation for all, financial undertaking, consolidated applicant list.
Consolidated list sent to Embassy
Directly by email to NEW-DELHIKA@bmeia.gv.at with copy attached to each application.
Each group member assembles individual documents
Employee docs, personal funds, ITR, passport copies.
Book VFS group appointment + submit
All applicants ideally apply together at same VFS centre on same day.
Embassy decision
15–30 working days given the volume of group applications.
Biometrics and the visit to the visa centre are yours to attend in person — no consultancy can do those for you. How we work
What works
6 levers that flip a borderline case.
Each link opens the official Austria page on VFS Global (we never host third-party forms): pick your visa category there and use its "Download Form" section for the current version.
Answer 10 questions focused on business visa criteria. Business applications face different scrutiny — the embassy wants clear purpose, genuine business relationships, and verifiable host.
Who is inviting you to Denmark / the Schengen country?
What form will the invitation take?
How long have you had a business relationship with the Danish host?
How long is your business trip?
What's your role in your Indian company?
What's your Indian company's annual turnover?
Helps establish legitimacy of the business case.
How often do you travel internationally for business?
Have you used a Schengen visa before?
Any previous visa refusals (business or otherwise)?
Your return-to-India anchor?
Indicative only — final decision is always with the Embassy.
Frequently asked
Generally 10+ employees, though smaller groups are sometimes accepted at the Embassy's discretion. Below 5 applicants, standard Business Visa is usually more appropriate.
Yes, as the Authorised Representative — subject to providing letter of authorization for each applicant and a valid photo ID.
Generally not under this category — incentive visas are for employees. Family members would need separate tourist visas.
Unused Schengen visas automatically become void once validity expires. If cancellation happens before travel, you simply don't use the visa — no refund on fees.
A consultant at our licensed firm replies today
Reviewed by Sherbir Singh Grewal, SureshotVisa — a government-licensed consultancy (Licence 849/DC/PTA/PLA/LC-3/2024). Verify us.
A strong Austria file clearly explains your travel purpose, funds, and ties to India. We structure and submit everything properly — so your case is presented clearly and professionally.
Our professional fee · GST included
₹4,999GST included
File-ready in 3–5 working days after documents
5★ · 110+ reviews · reply in 5 min
Everything below — included, nothing extra
Not included in our fee: a flight reservation (from ₹708) and a confirmed hotel booking (₹590 per hotel). Book them separately, only if your visa needs them:
Not sure you qualify? Start with a refundable ₹499 possibility report — an honest Yes / Maybe / No, credited to this fee.
Price is for our consultancy service only and includes 18% GST. No agency can guarantee a visa — the final decision rests with the visa authority.
Your fee, in one glance
Government, VFS, insurance, ticket and hotel costs are separate and charged at cost. Read what each item means, in full.
Before you file
Filed on a guessed checklist, the government fee is gone on a refusal and the refusal follows every future application. Filed after a consultant at our licensed firm has read the papers against each other, the file answers the officer's questions before they are asked. Same Austria rules, different outcome. How we do that is written once, in full, on the method page rather than repeated here.
A consultant at our licensed firm replies today
Source & Disclaimer
Data on this page is sourced from the official VFS Global Austria website and Embassy of Austria. Last verified 2026-04-16. Always verify with the official embassy before applying — fees and requirements change without notice.
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